Please find a list of frequently asked questions relating to our Call for Entries.

 

  1. Who can enter?
  2. How do I register my details?
  3. How do I reset my password?
  4. What is the submissions procedure?
  5. How much does it cost?
  6. How do I pay?
  7. Where do I enter my artwork?
  8. How many images can I upload?
  9. How do I change incorrect artwork details?
  10. What happens next?
  11. Where do I deliver my artwork?
  12. What if I need to collect my artwork?
  13. Who are the judges?
  14. My painting has sold before selection, what do I do?
  15. Can I enter a painting that has been exhibited before?
  16. Can I still enter if I missed the deadline?
  17. Can I select what prize I'd like to be considered for?
  18. Does my work need to be framed?

1. Who can enter?

Our Call for Entries are open to both professional and amateur artists aged 18 and over. Reduced entry is available for artists under 36.

International entrants will need to take into account UK VAT regulations and apply for this in good time. Information can be found in section 6 of our terms and conditions

2. How do I register my details?

To register for one of our Call for Entries, please go to the Call for Entries website www.mallgalleries.oess1.uk and click ‘Artist Registration’. Please make sure to tick the captcha and read and accept the terms and conditions to proceed.

Once you are on your homepage, you will see a button that says ‘My Details’. Please complete your personal details here.

Note that your date of birth needs to be entered as DD/MM/YYYY otherwise the form is unable to save the data and you will need to fill all details in again.

3. How do I reset my password?

If you have forgotten your password, go to ‘Artist Login’ and click to reset it. You will be emailed a link to reset it. Please check your junk and spam folders for the email. If you do not receive the link, please contact our reception on info@mallgalleries.com / +44(0)207 9306844 between 9:30am – 5:30pm, Monday to Friday where someone will be able to assist.  

4. What is the submissions procedure?

The submission procedure is by online application only. We cannot accept information or images in the post, by email or in person. Please see full details and terms and conditions in the Call for Entries section of our website here

To enter, please log into the Call for Entries website, select the exhibition you would like to enter and then pay for the number of works you would like to submit. 

Selection for our exhibitions is in two parts: the pre-selection and final selection stage. Works that are pre-selected are NOT automatically accepted for exhibition but are still under consideration. Once the judges have viewed all of the pre-selected works, a final decision is then made as to which works will be exhibited.

5. How much does it cost?

Entry to our Open Calls is £20 per artwork or £14 for artists under the age of 36.

Payment is taken at the beginning of the application process and is non-refundable.

Payment is also non-refundable if your work is pre-selected but not selected for the exhibition.

The submission cost for each artwork contributes towards the cost of running the submissions process - the platform Mall Galleries uses, the processing; selection day staffing, and administration. We keep the costs as low as is possible.

6. How do I pay?

Payment can be made on screen by entering your card details. Alternatively, we can accept payment by card over the phone, bank transfer or PayPal

7. Where do I enter my artwork?

Once payment has been made, the Call for Entries website will update to reflect this.

Please click the button that says ‘Click here to add your first artwork’.

If you cannot see this shortly after making payment but have received an email confirmation of your payment, do not attempt to make another payment (Please check all folders including spam and junk for the confirmation).

Please contact our reception on info@mallgalleries.com / +44(0)207 9306844 between 9:30am – 5:30pm, Monday to Friday where someone will be able to assist.  

8. How many images can I upload?

Please see the individual Call for Entries details for how many works can be entered.

Once you have added the title for your work, click the button that says ‘browse’ to select the image on your computer, laptop, tablet, or mobile device you would like to upload. This will be wherever you have saved the image.

The registration site allows you to upload 3 images of each artwork. This can be a full-scale image or detail, for example.

Each image can be up to 5mb in size and must be in jpeg format.

If you have uploaded the incorrect image, it can easily be resolved by clicking ‘change image’.

9. How do I change incorrect artwork details?

If you have not yet confirmed your application, click the ‘edit details’ button next to your entry.

This will allow you to change an image or any of the information you have inputted so far. Remember to click the ‘update artwork details’ to save your information.

If you have already confirmed your application and wish to make changes, click the ‘unconfirm’ button, ‘edit details’ and then ‘confirm application’. Changes cannot be made once the deadline for entries has passed.

If your work has been pre-selected and you would like to make changes, amendments can be handwritten on the registration form that you bring with your works.

When completing the measurements of your artwork please only add whole numbers and do not add ‘cm’ in the box. If your work is framed, please add these measurements. If your work is not yet framed, please add an estimation.

The artist statement field allows you to add a short written statement to support your application, for example, what influenced you or how the work was produced, etc. This is not a mandatory field. You are able to add a general artist statement and biography in the ‘My details’ section on your homepage

10. What happens next?

Once you have completed your application, you will see a notification of this on screen. Email confirmation is currently disabled.

You will be emailed a reminder prompting you to check if you have been pre-selected. This email does not mean you have been pre-selected. You will need to log back into the Call for Entries website and click the ‘What Next?’ button on the homepage to see whether your works have been pre-selected and instructions of what to do next. 

11. Where do I deliver my artwork?

If you have had work pre-selected, please bring or send the work to us on the requested date to:

Mall Galleries/Federation of British Artists

17 Carlton House Terrace

London

SW1Y 5BD

There is strictly no parking on the Mall to deliver works via the gallery entrance.

All works must be delivered via our office entrance at the above address. We have a small forecourt that drivers may use while dropping off their work.

All works must have a label on the back (Attached by glue or tape is fine) and you must include 2 copies of your registration form.

Pre-selected artists will be emailed a registration number shortly before the hand-in date.

Packaging must be taken away once work has been delivered due to limited storage facilities.

Details of couriers that frequently come to the gallery are listed on our website here

12. What if I need to collect my artwork?

If your pre-selected work is not chosen for the exhibition, collection must be made on the date specified. If you are unable to collect in person or arrange for a courier to collect, please make sure they provide your full name, artwork details, and exhibition details.

Unaccepted or unsold artworks that are not collected on the specified dates will be taken into storage with Picture Post Company and will incur a fee.

It is then the sole responsibility of the artist to arrange collection or delivery of works directly with them at their own cost. Contact details for Picture Post can be found here

Please note that unaccepted or unsold works will not be wrapped by the gallery

13. Who are the judges?

The judging panel comprises of a Society President and Member Artists. The decision is final and due to the number of entries we receive, it is not possible to give individual feedback.

14. My painting has sold before selection, what do I do?

If your work sells before the exhibition opens you must notify the gallery straight away. We cannot accept artworks in place of what sells 

15. Can I enter a painting that has been exhibited before?

For all Call for Entries, works must have been completed within the last 3 years and cannot have been exhibited anywhere else before. 

16. Can I still enter if I missed the deadline?

Late entries will not be accepted at any stage. It is up to the artist to keep a note of all key dates and make the necessary arrangements. 

17. Can I select what prize i'd like to be considered for?

Anyone who enters our Call for Entries will be eligible for all of the prizes listed for the particular exhibition entered unless otherwise specified. It is not possible to select which prize, in particular, you would like to be considered for.

18. Does my work need to be framed?

Works on canvas do not need to be framed as long as they are neat and exhibition ready, which means presentable and finished.

Framed works and mounts must be of good quality and complement the work. Please ask your framer to add a non-reflective picture glass. Glazing that is reflective can spoil the overall look of the work and exhibition as a whole. Metal or clip frames are inadmissible.

If your work is pre-selected, please do not attach any fixings to the back of your frame as our technicians will attach them for you.

If your question is not answered here, please contact Mall Galleries at info@mallgalleries.com

Submit your work now